Programs Officer, Scholars Programs


POSITION: Programs Officer, Scholars Programs
DEPARTMENT: Education
EMPLOYMENT STATUS: Regular, Full-Time, Non-exempt
SUPERVISOR’S NAME: Imani Gilliam
SUPERVISOR’S TITLE: Dean of Programs

NJ SEEDS is committed to expanding educational opportunities for high-achieving, low-income students so that they have the chance to make the most of their talents and contribute fully to society. NJ SEEDS places its program participants in independent schools and colleges around the country.

New Jersey SEEDS operates three programs: the Scholars Program, which prepares middle school students for entrance into independent high schools, the Young Scholars Program, which prepares elementary school-aged students for entrance into independent middle schools, and the College Scholars Program, which prepares public high school students for matriculation into competitive four-year colleges and universities.

The Programs Officer, Scholars Programs, under the supervision of the Dean of Programs, leads the independent school programs, Scholars Program & Young Scholars Program. The Scholars Program currently serves approximately 95 students per year through summer sessions and Saturday classes throughout the academic year. The Scholars Program has two (2) three-week residential programs – The Summer Challenge Program and The Capstone Experience. The Young Scholars Program serves 25 students through summer session and Saturday classes throughout the academic year. YSP has two (2) five-week day programs – Steps 1 & 3 – in the summer.

The Programs Officer, Scholars Programs is a highly visible representative of NJ SEEDS.  This individual must have the ability to act on behalf of SEEDS in a professional manner, and to effectively communicate with students, families, and education professionals. He/she must be deeply committed to working with high achieving, low-income students; must be flexible in terms of responsibilities and work hours; and must be a great team player.

PRIMARY RESPONSIBILITIES INCLUDE:

  • Work Plan – In consultation with the Dean of Programs, manage annual work plan for the Scholars Program and Young Scholars Program based on the detailed academic calendar that includes classes, orientations, parent meetings, mock interview sessions, field trips, and other special events.
  • Family Communication – The Programs Officer will serve as the first point of contact for all families enrolled in respective programs. He/she will handle incoming calls, walk-ins, and inquiries with current Scholars families on an as-needed basis. Will meet with the Dean of Programs regularly to ensure all families are compliant with the program rules and policies and address any concerns or issues as they arise.
  • Placement Process – With the Dean of Programs, coordinates efforts with the Placement Department to help educate students and families about the placement process
  • Data Tracking – Ensure the database is up-to-date with all pertinent information including enrollment numbers, contact information, attendance, and submission of required paperwork from families.
  • Transportation – Coordinate the transportation needs for Saturday and summer program classes, field trips, and special events.
  • Orders and contracts – Manage program-related facility and vendor contracts, agreements and payments for program.
  • Meetings and Events – Lead in the planning, organization, and execution of orientations, parent meetings, field trips, and special events.
  • Recruitment and Admissions – The Programs Officer, Scholars Programs is a member of the Recruitment Team and sits in on all relevant meetings for Admissions.
  • Management – Assists Dean of Programs in evaluating and managing site staff.
  • Summer Implementation – Plans, coordinates, and provides direct on-site management of summer programs – Summer Challenge Program and The Capstone Experience. Plans, coordinates, and provides off-site management of summer programs – Steps 1 & 3.
  • Staff Relationships – The Programs Officer participates in weekly staff meetings and regularly coordinates with other staff members and departments.

NECESSARY WORK EXPERIENCE/LEVEL OF EDUCATION

  • Must have graduated from a four-year college or university
  • 1-2 years of experience managing youth programs
  • Experience working with middle-school and/or high-school age youth as an educator and/or guidance counselor is a plus
  • Experience in non-profit organizations a plus

TECHNICAL SKILLS

  •  Must have functional understanding of the applications of Microsoft Office. Knowledge of Filemaker Pro is a plus.

 OTHER COMPETENCIES

  • A deep belief in the importance of an excellent education for all students
  • Analytical and problem solving skills
  • Ability to function as a member of a diverse team
  • The ability to prioritize multiple tasks
  • The ability to communicate well with a diverse set of individuals and groups
  • Presentation skills
  • Strong oral and written communication skills
  • The ability to effectively and compellingly articulate the NJ SEEDS mission
  • Capacity to organize and supervise large projects
  • A valid driver’s license and access to a car
  • Energy and imagination, a willingness to try new solutions and evaluate their effectiveness

WORKING CONDITIONS

The position requires:

  • The position requires work on several weekends and evenings
  • The position requires use of a personal vehicle for business purposes (reimbursed)
  • The position requires use of a personal cell phone (reimbursed)
  • The ability to work in a fast paced, ever-changing array of roles and responsibilities.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so assigned. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.